Duty

Implementation Method

Target Date

Personnel Involved

Responsibility

Equipment/Supplies

1. A Preside over all general membership meetings (GMM)

1. B. Reports on the status of PCR at the GMM

2. A. Presides over the Board of Directors (BOD) meeting

2.B. Presides over Transition BOD meeting

3. Maintains control

4. Compliance

5. Assures that all documents, reports, and certificates as required by law are properly maintained and/or filed

6. Presidential Duties - Asserts such powers as may be reasonably construed to belong to the chief executive of any organization.

1. A (a). Draws up agenda for membership meetings and disseminates to BOD and general membership

1. A (b). Coordinates with other BOD members on agenda items for meetings.

1. A (c). Presides at general membership meeting; in the event the President is unable to preside then the Vice President will conduct the meetings.

1. B. Reports to the members on the activities of the PCR and WOCN

2. A (a). Conducts business related to PCR needing discussion, consensus and/or approval of BOD via various methods of communication.

2. A (b) Coordinates agenda items with other BOD members

2. A(c). Draws up agenda for BOD meetings and disseminates to BOD

.

2. A (d). Conducts the BOD meeting; in the absence of the President, the Vice President will conduct these meetings.

2. A (e). Coordinate with Education Coordinator to arrange meeting room and menu for BOD prior to GMM

2. A (f). Include expectant expenses for all BOD meetings in President's annual budget

2. B (a). Secures a facility, geographically close to an airport when possible for onsite BOD Meetings; may work with a local WOCN to secure a hospital conference room, rather than hotel space, to reduce PCR costs.

2. B (b). Arranges for meals as needed for transition meeting

2. B (c). Communicate to all onsite location, hotel, transportation, meal arrangements to BOD members

2. B (d). Coordinate with Treasurer on the financial state of PCR as well as each BOD members budget

2. B (e). Secure a speaker for the enrichment and growth of BOD members as needed

2. B (f). Request written BOD Reports with annual goals from each Board member

2. B (g). Review/update strategic plan and goals for the coming year with BOD members and report to members at GMM, website and Timely Topics

2. B (j). Coordinate with Treasurer on all costs associated with the Transition meeting and in clued in President's budget

3. A. President's Operational Manual

3. B. Original copy of PCR Articles of Incorporation in the State of CA

3. C. Copy of CA Continuing Education (CE) Provider certificate

3. D. Copies of financial reports from the Treasurer

4. A. Complies with PCR By-laws pertaining to the office of President

4. B. Conducts PCR activities in an ethical manor

4. C. Complies with Robert's Rules of Order GMM and BOD meetings

5. Works with the Treasurer to maintain signature card for PCR financial institutions. Signs checks and/or drafts when Treasurer is unable

6. A. Notifies Treasurer of mailing address for PCR which will be the President's mailing address

6. B. Attends annual WOCN conference. If unable to attend, appoints another BOD to attend

6. C. Maintains contact with WOCN and other Regional Presidents

6. D. Contributes articles or information to Timely Topics (T.T.), PCR website and WOCN News

6. E. Submits all expenses to the Treasurer in a timely fashion for reimbursement

6. F Communicates with general membership via President's Report as the need arises

6. G. Updates BOD calendar and disseminates to BOD members as needed

6.H Performs other duties as needed by PCR

14 days prior to membership meeting

30 days prior to membership meeting

General membership meetings

General membership meeting

On designated dates no less than 2X year; such as email, fax, mail, or in person PRN

15-30 days prior to BOD meeting

1 week prior to BOD meeting

Designated BOD meeting

60-90 days prior to GMM meeting

Designated BOD meeting

90 days prior to meeting

30-60 days prior to meeting

30-60 days prior to meeting

30-60 days prior to meeting

30-60 days prior to meeting

30-60 days prior to meeting

15-30 days prior to BOD meetings when reports are required

Transition Meeting

Budget meeting

On going

On-going

Ongoing

Within 30 -45 days of expense

On-going

President

President, BOD

President, BOD, PCR committee members and general membership

President, BOD, PCR committee members and general membership

President and BOD

President

President and BOD

All BOD members

President and Education Coordinator

BOD members; designated chairpersons requested to attend the meeting

President, Past President, BOD - incoming and outgoing officers.

May have assist from a local WOCN

President, Treasurer

BOD members

President, Treasurer

President, Past President

BOD members

President and BOD

President, Past President, Treasurer

President, Treasurer, Educ. Coordinator, Secretary

President

President, Treasurer

President and Treasurer

President

President

President

President

President -

(Provides teleconferencing contact information to appropriate persons)

President

President and BOD

President/VP

President and Education Coordinator

President,

President

President

President

President

and Treasurer

President

President

President

President

President

President

President

President

Computer with email; fax; mail; or in person

Computer with email; fax; mail; or in person

President's Operational Binder, Roberts Rules of Order, gavel, paper supplies. Computer optional

Computer, website

Teleconferencing; email; fax; mail or in person

Computer with email; fax; mail; or in person

President's Operational Manual, Roberts Rules of Order, gavel, paper supplies

Receipts for expenses

Computer with email; fax; mail; or in person

Computer with email; fax; mail; or in person

Computer with email; fax; mail; or in person

Computer with email; fax; mail; or in person

Computer with email; fax; mail; or in person

Computer with email; fax; mail; or in person

Computer with email; fax; mail; or in person

Computer with email; fax; mail; or in person

Computer with email; fax; mail; or in person

Computer with email; fax; mail; or in person

President's Operational Manual; Articles of Incorporation; CE certificate; financial reports

PCR By-laws

Robert's Rules of Order;

PCR By-Laws

Financial institution signature card; PCR checkbook and PCR credit card

Computer with email; fax; mail; or in person

WOCN Notebook for Regional Presidents

Expense vouchers

Skills Needed:

∑          Organizational Skills

∑          Leadership skills

∑          Computer knowledge (email, Word, PowerPoint) and Access

∑          Time management skills and flexibility

∑          Interpersonal relationship skills

∑          Travel flexibility

Materials/Equipment Needs:

∑          Computer

∑          Telephone

∑          Fax machine

∑          Postage stamps (purchase as needed then get reimbursed)

Officer Transfer Sheet

The following materials have been turned over to the incoming President ___________________________ by outgoing President _____________________________ on_________________.

(Give this Transfer Sheet to Secretary after Transfer is completed)

∑          President's Operational Manual

∑          President's gavel ≠ given to J. Moss at Fall Meeting Oct. 2006

∑          Stationary, envelopes and notecards (from outgoing officer or Secretary)

∑          Business cards (order from Treasurer)

∑          President's cloth briefcase (2)

∑          Roberts Rules of Order book

∑          Original PCR Articles of Incorporation

∑          Copy of CA Continuing Education Provider certificate (from outgoing officer or Education Coordinator)

∑          WOCN Notebook for Regional Presidents (from outgoing officer or WOCN National office)

∑          Miscellaneous financial reports including past CDs and discs (from outgoing officer or Treasurer)

∑          Other miscellaneous notebooks/supplies from previous outgoing Presidents

∑          PCR ATM card for deposits/debts

∑          PCR deposit slips

∑          InterCall documents for teleconferencing

∑          Past President's Operational Manual (give to outgoing President for I year, then return to current President)

∑          Process Documents for each officer (8) ≠ available on disc

∑          Other ________________________________________________________________________________________________________

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