Duty

Implementation Method

Target Date

Personnel Involved

Responsibility

Equipment/Supplies

Membership List

Maintain current PCR Region 11 membership List

1. Determine contact person at WOCN National for most current membership address and other information.

2. Update list as new info is received from members, web site, other sources.

On-going

Membership Coordinator

Membership Coordinator

Computer with e-mail and Excel program (or other program for spreadsheets)

Membership Enrollment

2. Assist in determining why members are not renewing;

2a. Serve as liaison between PCR general membership and WOCN national membership coordinator.

2b.Contact non-member attendees at national conferences to invite them to join the PCR.

2c. Contact members who are first time attendees at regional conference to welcome them and answer questions.

2d. Solicit new PCR membership.

2. As determined by membership lists, contact members who donπt renew to attempt to determine why they did not renew.

2a. Contact WOCN to locate person on national board who is working on membership issues. Determine what is being done at national level to retain membership and disseminate this info via web site or timely Topics to the PCR general membership.

2b. At conferences and general membership meetings request show of hands for people who have never attended before and are not members. Provide PCR website information and invite them to join.

2c. Request new attendees gather after the welcome meeting of regional conference for a photo and receive PCR watch. Obtain email addresses and send a welcome email post conference pointing out areas of interest on the PCR website and get their permission to publish their email on PCR member listing.

2d. Send email to new members of WOCN per monthly listing sent by the national WOCN office, including students.

On-going and as needed

On-going and as needed

On-going

Ongoing

Membership Coordinator;

WOCN Board responsible for membership issues

Membership Coordinator;

WOCN Board responsible for membership issues

Membership Coordinator

All BOD members

Membership Coordinator

PCR President

Membership Coordinator

Membership Coordinator

Membership Coordinator

Membership Coordinator

Membership Coordinator

Membership Coordinator

Computer with e-mail

Computer with e-mail

Computer with email

Nominations Actively seeks nominees at regional and national conferences providing written information of office description

3. Ensure that each nominee is an active member of WOCN and discuss with BOD members nominees of interest.

4a. Mail candidate acceptance form for signature and turn them to Secretary.

4b. Obtain platform statements from each nominee and send to webmaster to prepare ballot for elections in september.

4c. Tallies votes via webmaster and ensure voter is member of region and WOCN

Elections are held in September

Send platform statements to webmaster by September 1st

Election results are communicated to PCR membership end of October.

Membership Coordinator

Membership Coordinator

Computer with email

Budget

Prepare annual budget for Membership

5. Obtain budget template from Treasurer. Complete budget projections based on previous year.

August

Membership Coordinator

Membership Coordinator

Computer

Budget Template

Support Groups

Assist in maintaining Support Group Coordinator list.

6. Contac any local support group leaders to locate changes in addresses or contact info for group members; coordinate with other PCR BOD to keep support groups apprised of PCR activities.

On-going

Membership

Coordinator

Public Relations

Membership Coordinator

Peer Group Lists

Leadership List

Keep PCR Board of Directors list up to date.

7. Keep BOD apprised of any changes in Leadership Directory. Make changes and distributed via e-mail to all BOD. Keep list separate from Web-site postings. Some info is not required for Web site, but will be helpful to BOD.

On-going and after Transition Meeting for new officers.

Membership Coordinator

All Board members are responsible for sending changes to Membership Coordinator

Membership Coordinator

Computer, e-mail

Leadership List